Event planner
Party Budget Calculator for a clear cost estimate.
Add guests and major expenses to understand the likely total and per-person cost.
Enter your estimates to see the total
Planning a realistic party budget
A useful event budget begins with the guest count because food, drinks, seating and return gifts often change with attendance. Enter the expected number of guests, estimated food cost per guest, venue charge, décor or entertainment expenses and other known costs.
What to include
- Venue hire, deposits and applicable taxes.
- Food, non-alcoholic drinks and service charges.
- Décor, music, games and equipment.
- Invitations, transport, photography and return gifts.
- A contingency amount for small last-minute needs.
The calculator provides a planning estimate, not a vendor quotation or financial recommendation. Confirm prices, cancellation terms and inclusions directly with suppliers before paying.
Frequently asked questions
Does the calculator save my budget?
No. Values remain in your current browser page.
Should I add a contingency?
Many hosts keep a small buffer, but the appropriate amount depends on the event and your finances.